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Processing of such information resources technologically organised via national information
systems (expanding existing or creating new one) by concentrating the maintenance of several
related information resources as much as possible in one national information system;
thereby, implementing common operational platform principle. On the other hand, centralised
technology platforms must be used as much as possible in order to provide functioning of the
national information system.
In those processes of public administration, which are characterised by low intensity, creation of
specialised ICT provision is not supported for digitalisation, but for their digitalisation ICT tools
should be used, which are available for the digitalisation of processes.
With regard to the basic operational processes of public administration (or their phases), the
result (sub-result) of which has so far been described in the form of unstructured or poorly
structured data should be evaluated whether it is useful to increase the efficiency and quality of
the appropriate process by selecting more suitable ICT solution with better data structure.
5.3.1.3 Digitalisation of Support Processes
In order for the modernisation of the public administration to achieve its goal, regardless of
optimisation and digitalisation of its basic operational processes, the attention should be drawn
also to the improvement of the effectiveness by implementing the optimization and digitalisation
of their processes. The actual situation indicates that the digitalisation of support processes has
not always been considered appropriately, for example, the circulation of documents, even within
one institution, is often organised on paper. Given the existing ICT solution options, such
situation does not have a rational basis and should be changed.
Until now the efficient and optimal organization and procedure of public administration support
has not been reached even closely. For example, it is worth paying special attention to the
organisation (to centralise it as much as possible) and standardisation of financial and
management accounting processes (to prevent unjustified functional diversity of ICT solutions
used in the public administration, and data accumulated in IS would be useful for processing,
analysis and decision-making at the national level), also including solutions aimed at the
development of human potential of the public administration (to attract and retain competent
employees, to provide compensations, etc.). Similarly, technical support organisation of public
administration websites is not optimal, as demonstrated by the research carried out in 2012
“Evaluation of the websites and state information system capabilities of the public administration
of central authorities”. The study analysed 115 websites of public authorities, and concluded that
the improvements are required in order for public sector websites to provide inhabitant-directed
services, would be user-friendly, simple in design and based on modern technology solutions.
The study concluded that more than 50 different content management systems (of which 38 are
individually designed systems) are used for the maintenance of public administration websites.
Those systems have very different security level and the maintenance and accommodation
practices of these websites differ as well. In general, it also creates high costs. The study proposes
a gradual transition pattern, respecting the life cycle of website technologies and taking into
account the technical complexity.
Required Actions
information_society_development_guidelines_2014_2020.docx; Information Society Development Guidelines
2014-2020