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In order to automate the support processes of public administration, assuming that they are
organised as standard processes, as well as basic operational processes, which are characterised
by low-intensity, standardised solutions should be used both for the registration of process
procedure and information support of decision-making process, as well as the maintenance of
standardised information resources. For example, for maintenance and publishing of document
and task management systems, CRM, accounting systems, personnel management system,
centralised public administration data or statements for employees of local government
institutions, centralised solution for the standardisation of “small and simple” information
resources.
As one example, where it is possible to successfully use a standardised common use solution is a
development of centralised website management model that could provide a unified platform
for content management and security solution for all public administration websites. This means
a single centralised technological and methodological support, unified structure for institutions’
websites (which provides the user with a familiar environment and known principles of
navigation), which in the same time enables the integration of specific modules for the needs of
the institution. Every public administration institution reserve the right to manage its own website
content, namely, content input is based on a decentralised basis.
5.3.1.4 Collaboration Between Processes of Public administration
To create fully electronic public administration, together with the optimisation and digitalisation
of public administration processes optimization a mutual electronic integration of various
operational processes should be provided to ensure that collaboration among members of public
administration processes is managed only electronically both within single institution and across
institutions.
Required Actions
Solutions and approach outlined in Section 5.3.3 “Unified public administration data space” are
mainly used for the mutual integration of the optimised and digitalised public administration
processes (especially those that are located in different IS). However, in the case of such specific
processes (or phases) of public administration which result (sub-result) after process optimisation
maintains nature of unstructured or poorly structured data nature and it should be shaped in the
standardised electronic document or task form, including to ensure mutual information exchange
between the document and task management systems or analogous processes, which are
integrated into the national information systems of broader functionality, an environmental
solution of centralised document management system integration should be used. Among other
things, this solution would allow building rational architecture of the department document
management system, avoiding the need to develop functionality that is not common for the
standard document management systems available in the market. It also allows providing
independent, isolated document management functionality of several institutions within the
framework of a single system. In order to implement and fully and user-friendly utilise the
offered technological solutions, attention should be drawn also to the establishment of
appropriate regulatory framework.
5.3.2 Public e-Participation and e-Democracy
information_society_development_guidelines_2014_2020.docx; Information Society Development Guidelines
2014-2020