5
(1)
The Data System for Administrative Matters is a permanent,
computerized personal data file intended for nationwide use by the
police. The Data System for Administrative Matters may contain
personal data whose processing is necessary for the performance of
duties laid down in section 1(3) of the Police Act.
(2)
The data that may be recorded in the data system on the identity of
persons consists of the full name, date of birth, personal identity code,
sex, mother tongue, nationality, marital status, country of birth,
municipality of residence at birth, municipality of residence,
occupation, address and telephone number or other contact details,
information on the person’s death, and travel document information in
the case of an alien.
(3)
In addition, other necessary data obtained for the performance of
duties as referred to in section 1(3) of the Police Act may be recorded
in the data system, as follows:
1) information on the applications, permits and licences, police action,
decisions, obstacles, reprimands, notifications and examinations
referred to in the Firearms Act (1/1998) that is necessary for the
performance of police duties laid down in the Firearms Act (data on
firearms permits and licences);
2) information on the applications, decisions, authorizations, police
action, obstacles, reprimands and notifications referred to in the Identity
Card Act (829/1999) that is necessary for the performance of police
duties laid down in the Identity Card Act, and, for the performance of
police duties laid down in the Passport Act (642/1986), information on
passport applications and decisions on passport matters, passports or
other travel documents issued by the Finnish authorities, passports that
have been lost, stolen or taken into possession, and on obstacles to
issuing a passport and reprimands concerning passport matters
(identity card and passport data);
3) a personal photograph and specimen signature, for the purpose of
identifying persons and preparing documents indicating identity, given
by the person to the police or to the authorities of the foreign affairs