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secondarily trying to extract structured data, through the creation of electronic databases and
registers, from the architecture of this document-oriented information. This situation in the public
administration to some extent is characterised by colloquially developed term “paper sliding”.
The modern understanding of the ICT opportunities allows further development, by conceptually
abandoning the document as an axis of public process and information organisation, which acts
only as an information carrier. Instead, providing the information per se which is created, stored,
processed and distributed digitally, allowing its conversion into/from analogue format only for
the needs of customer service (digital by default).
Another area, whose implementation is delayed by historically developed organisational
structural competences and functional division and culture of public administration, with
considerable potential for development and optimisation is inter-institutional and cross-sectoral
processes. The existing public administration level of maturity allows adequately look at, identify
and assess such basic operational processes that historically have developed and localised within
the limits of one institution or department, but at the heart of each of these processes lies a larger,
perhaps even unconscious element of inter-institutional or even cross-sectoral operational
process. By identifying and analysing such processes it is possible to discover until now
unconscious opportunities of public administration process optimisation, which is offered by the
overall vision of the purpose and structure of the objective; thus, revealing unnecessary or
ineffective actions in each sub-process of this single operational process, which can be fully
eliminated or optimised through ICT solutions.
Required Actions
Such document-oriented paradigm shift creates an opportunity to transform public
administration processes innovatively and releasing them, using ICT solutions, from
mechanical actions and restriction imposed by document-oriented information moving between
actors of public administration processes. Instead, focusing on decision-making and
cooperation between the participants involved in decision-making process. For example, to
eliminate substantially request and reception of various notices, replacing them with a direct
access to information systems granted to decision-makers. Within the process redesign it is
essential to identify the full content of the corresponding process in order to make sure in the
earliest possible stage of the analysis that the proposed modification covers the entire process
(especially inter-institutional or cross-sectoral processes), rather than a separate, in one institution
localised part of the process, which will not result in the greatest benefit from the planned
optimisation.
During the evaluation of basic operational processes, drawing up proposals for improvement of
processes, among other things, it is necessary to evaluate basis of laws and regulations, operating
practice in institutions and the corresponding ICT provision and to offer suggestions for their
improvement. Improvement proposal should contain the implementation plan of proposed
solution set, anticipating implementation of upgraded ICT provision, in legally and
organisationally arranged environment.
Similarly, when modifying processes, it is necessary, as far as possible, to modernise also
monitoring and control functions – relatively expensive specific object and transaction controls
replacing with the systemic controls in which, rationally selecting control target, it is possible to
information_society_development_guidelines_2014_2020.docx; Information Society Development Guidelines
2014-2020