Annex 4: Document Change Record Version 0.20 Effective date 2005:02:01 Summary of changes Section on Data Protection (0104) added. 0.30 2005-02-10 030102: Deleted “organized by function” from policy element. - The government Web Portal will be an integrated Internet based system to make available the latest and a wide range of citizen services and government information ,organized by function, from a single point. 0.30 2005-02-10 030201: Include “All possible services” - Every government organization should provide all possible services through ICT, especially through the web. 0.30 2005-02-10 030203: Deleted “commercial advertising on government web sit4es will be made only with the approval of the relevant authorities in each government agency.” 0.30 2005-02-10 030204: Deleted “team” - Links to sites of government agencies will be approved by a forum (team) in each government agency, designated to do so. 0.30 2005-02-10 030222: Added policy element - government organizations should designate a person to be responsible for checking and relaying to the appropriate officers, and for responding if necessary, email sent to info@organization.gov.lk 0.30 2005-02-10 040102: added - format for emails. 0.30 2005-02-10 040104: added, new policy element - Designation based emails must be accessible by the relevant person’s designated assistant in order to enable prompt response in the absence of the officer to whom the mail is directed. 0.30 2005-02-10 040109: Added “content” - Each government organization has the right to assign, monitor, and delete any email account / content 0.30 2005-02-10 040105: “….Organizational emails should include identification: name, designation, organizational name and contact information and the organization’s URL” replaced with “….. Organizational emails should include a standard official signature: name, designation, organizational name and contact information and the organization’s URL. 0.30 2005-02-10 0.30 2005-02-10 0402: “Desktop systems” replaced with “Desktop systems and mobile computer devices / systems”. 040202: Added “platform” - Each government organization should standardize on a platform (Operating system) within the agency. 0.30 2005-02-10 050101: Added “further to the LGN policies” - Each government agency may, further to the LakGovNet policies, have its own policies in assigning, controlling and monitoring Internet access, and should follow the guidelines specified in the Information Security Policy. 0.30 2005-02-10 050103: Replaced “Access restrictions which are applied to source systems on an organization should also apply to the organization’s Intranet” with “Information access restrictions applicable to physical files should be applicable with better audit trails and security to Intranet information.” 0.30 2005-02-10 050104: Added new policy element: “Organizations should implement Internet/Intranet usage policies to guide users on Internet/Intranet usage.” 0.30 2005-02-10 060101: Deleted “pure” from “All pure government organizations” 30