0110: ICT Project Continuity Government organizations shall manage its human resources, systems and funds to ensure project continuity. 011001: Government organizations should develop and implement a plan to ensure continuity of ICT projects and to ensure the availability of information at the required level and the required time (also refer section 10, government information security policy. See Annex 1). 011002: Government organizations should take necessary steps to ensure continuity of projects when employees involved in ICT projects are transferred, either within or between organizations. 011003: Shadow Concept: Officers in charge of key projects should be assigned a “shadow” officer – an officer who would be aware of all aspects of the ICT system. If an employee with a skill critical to the successful implementation of a project is transferred out / leaves an organization, or is promoted, then he/she should be replaced by a officer with similar skills, if possible with the “shadow” officer. 011004: Handing Over Duties: When an officer involved in an ICT project is transferred, there should be a period of handing over duties, ranging from 1 to 3 weeks. Section 2: Procurement and Contractual issues 0201: Procurement Procedure 020101: Procurement of information systems (IS), ICT equipment, software, and software development, and consulting services, shall be carried out in accordance with the applicable “Procurement Manual and Guidelines” of the Procurement Division of the Department of Public Finance, Ministry of Finance and Planning or any successor thereto, and in accordance with other related regulations. Guidance from ICTA is to be obtained in relation to the operational aspects of procurement. 020102 Refer decision of Cabinet of Ministers where all government agencies are required to consult ICTA before embarking on any major ICT Project (over Rs 2 Million), in order to (a) ensure that they are in conformity with general standards applicable to all government agencies, and (b) to ensure that such projects can be fully integrated to the government wide ICT system (section 010406 and 010407 above) 0202: 020201: ICT Technical Evaluation Committees Composition of Technical Evaluation Committees (TEC): In major ICT projects, the Composition could include one person nominated by ICTA. The relevant government organization should request a nomination from ICTA, in this regard. 12