010210: Data migration between platforms: Organizations should develop a preservation strategy that ensures accessibility and scalability to ensure seamless migration of existing records between technological platforms as software and hardware get replaced. Use of open standards, (refer Annex 3) where the specifications are public and without restrictions in their access or in implementation, for preservation is recommended. 010211: Meta data standards: Information should be retained to ensure maximum consistency of metadata across government organizations. 010212: Representation of dates and time in documents: Dates, time and time zone should be specified as in ISO 8601 – the international standard for representation of dates and time. The international standard date notation is; YYYY-MM-DD, where YYYY is the year in the Gregorian calendar, MM is the month of the year and DD is the day of the month. The international standard notation for the time of day is hh:mm:ss. 010213: The government organization shall ensure all staff is aware of the organizations’ electronic record-keeping requirements; and required training for staff shall be provided. 010214: Requirements for retention/ preservation of records in electronic form as well as requirements for originality in the context of electronic documents are prescribed under Section 5 and 6 of the Electronic Transactions Act No. 19 of 2006. 010215: Electronic records shall be deleted/destroyed only under the normal administrative practices of the organization, and in compliance with the applicable laws and regulations. 0103: Protection of personal data The Government organization should handle personal information on citizens in conformance to the relevant laws, codes of practice, regulations, and standards. 010301: Personal data and information should be retained in the manner and for as long as it is required as per laws, regulations and rules governing such data and information. Such data and information should be divulged only in accordance with rules and regulations governing such release. (The Data Protection Code of Practice when available, would provide appropriate guidelines). 010302: Email addresses of citizens gathered from government web sites should not be divulged, made available or sold to third parties. 010303: Personally identifiable information obtained through government web sites shall not be kept for longer than is necessary for the purpose for which it was obtained. 8